Having a Rhode Island registered agent (also called a resident agent in the state of Rhode Island) is a requirement of every registered business in the state.
You can’t complete the formation of your LLC (or other company structure) in Rhode Island (and other states) without having designated a registered agent.
A registered agent provides:
- An official registered office address for the business
- A postal address to receive correspondence
- A physical address for receiving any service of process (in a lawsuit for example)
Who Can Be a Rhode Island Registered Agent?
In simple terms, a Rhode Island registered agent is a person or business entity that has a physical address in the state (a post office box is not sufficient).
So that means that you can:
- Serve as your own registered agent (if you are resident in Rhode Island)
- You can designate a friend or family member – or your lawyer or accountant – as your registered agent
- OR … you can do what most people do and hire a reputable online business services company to provide registered agent service.
Requirements of a Rhode Island Registered Agent
There a number of stringent requirements to be a registered agent in Rhode Island, which is why most people choose to go with a registered agent service.
According to Rhode Island corporations law, a registered agent must be either:
- An individual resident in the state of Rhode Island (no age requirement)
- A domestic corporation, a domestic limited partnership, a domestic limited liability partnership, a domestic limited liability company
- A foreign corporation, a foreign limited partnership, a foreign limited liability partnership, or a foreign limited liability company authorized to transact business in this state, in each case, having a business office identical with the office of such registered agent which generally is open during normal business hours to accept service of process and otherwise perform the functions of a registered agent; provided, however, that in the case where the registered agent of a corporation is an attorney, the business address of the agent need not be identical with the registered office, but may be the usual business address of the attorney.
No matter who you choose to be your registered agent, they need to be physically present at the address provided to the state during standard business hours.
What will my Rhode Island Registered Agent do For Me?
Aside from allowing you to form your LLC or other company structure in the state of Rhode Island, your Rhode Island registered agent service supports you business in three main ways: administrative, legal and compliance. It also offers a couple of advantages in terms of privacy and discretion, which we will detail below.
Your Rhode Island registered agent service will receive all your mail and either forward it on to you, or scan it and upload it to a portal where you can view it.
This includes all correspondence with the state of Rhode Island relating to your business.
The registered agent provides a physical address to receive hand-delivered service of process (SOP) paperwork regarding any legal action being taken against your company. We all hope this doesn’t happen, but it is always a possibility and a registered agent is required to fulfil this function for your company. If your registered agent receives any legal documents, they will let you know and forward the documents to you promptly.
Your registered agent helps ensure that your business files any required paperwork on time. Each state has its own schedule of required corporate filings – annual reports, tax payments or documents etcetera.
A registered agent service keeps track of these dates (which are subject to change) and emails your to remind you when filings are due. This ensures your business remains in good standing and doesn’t receive any fines or other actions including dissolution.
As an example, all businesses in Rhode Island must file an annual report by April 15. Your Rhode Island registered agent service will advise you in advance that this filing is due and you complete it online with Rhode Island Secretary of State.
Privacy & Discretion
Having a registered agent service as opposed to using your own address gives you more privacy. For example, if you use your home or private office, that will become publicly available on the Rhode Island business register.
There’s also the additional discretion that a registered agent service provides – no one wants their neighbour, employees or clients to be present when a business has to accept service of process in the event of legal action.
The other key advantage using an online registered agent service (we reviewed our favourites below) as opposed to going it alone or using a local company is that a national registered agents firm allows for expansion to other states.
If you are setting up in another state, then you’ll need a registered agent there too. Doing it with a service means you can pay a little extra and add that state to your account and they will deliver documents for that entity via the same online account dashboard that you are familiar with.
Our Top Rhode Island Registered Agent Services Reviewed
We recommend choosing one of our five preferred national registered agent services below to be your Rhode Island registered agent (hint, sometimes it is simplest and best to choose the same service to form your Rhode Island LLC and be your Rhode Island registered agent as there are savings to be made and it is simpler that way).
Each service has it’s own pros and cons, which we have summarized below. Once you have chosen, click on the Get Started link on the corresponding service and get the best available price to set up your Rhode Island Resident Agent.
Price: $99 per year
Best customer service
|Northwest Registered Agent|
Price: $125 per year
Price: $119 per year
Best no frills
Price: $99 per year
Price: $299 per year
Forming a Business (LLC) in Rhode Island
Of course choosing a registered agent is just one part of forming a business entity in Rhode Island.
We’ve summarised the other main steps for forming an LLC (the appropriate entity for most situations) well as showing you where appointing a registered agent fits in the process.
- Choose a business name. Be sure to choose something that’s unique to your business, is easy to pronounce (helps with word of mouth) and fits with your business. It also needs to not be an business name that is already in use in Rhode Island. You can check this with the Rhode Island State Department via its Business Entity Search.
- Appoint your registered agent. We discussed this throughout so won’t repeat ourselves here other than to say we recommend a registered agent service.
- File your formation documents: The main legal documents you need to file initially is the Articles of Organization. Annual filings will include the annual report, but you don’t have to do that until your LLC (Limited Liability Company) is up and running.
Rhode Island Business Fast-Facts
- Size of Rhode Island economy: $55bn in Gross Domestic Product (based on Ibis World data)
- Business Formation Speed: up to 3 weeks for standard filings; most expedited processing requires 7 business days
- Cost (state fees) to Form a Business: $100 for LLCs and $120 for corporations
- Annual Reports: Due each year by April 15th; costs $300 to file
Rhode Island Registered Agent Service FAQs:
How much does a Rhode Island Registered Agent Service Cost?
A registered agent service is typically around $50 to $100 per year (although some can cost several hundred dollars per year).
What about a Rhode Island-only (as opposed to national) registered agent service?
There are local firms that offer a registered agent service and they are perfectly fine for some people. The only area in which these local firms suffer in comparison to the four services that we prefer is their dashboards are usually not as user friendly and these firms can’t service your needs if you need to expand into another state.
How to Change Your Rhode Island registered Agent?
It is possible of course to change your Rhode Island registered agent service if you have an existing service. To do this you need to fill out this Change of Registered Agent form and submit it to the Rhode Island Secretary of State.